Archibus: UCSF's Space Management System

Overview

The Space Analytics team is responsible for the UCSF Campus data management of more than 7 million square feet of UCSF space.  The team maintains the space database record at UCSF, coordinating and reporting to the University of California, Office of the President. The Archibus Space Management System is used for the coding and classification of space, and its attributes such as space assignment and occupancy.  The Space Analytics team works with campus departments and partners across Real Estate, Campus Planning, and Capital Programs and Sustainability teams (REPCAPS) to ensure graphical consistency with the space inventory and the overall accuracy of campus space records.

To contact the Space Analytics team, please email [email protected].

 

Archibus End Users: 

Data in Archibus should be updated on a regular and frequent basis, thus improving real-time data integrity and lessening the administrative work on users during the survey period that occurs in the fall of each year.  Employee location data in Archibus, in addition to PI Assignments information, for each room should be updated frequently as accurate space utilization information is critical for key leadership decisions.  With Archibus reporting and functionality, UCSF is constantly improving transparency and collaboration in all our space management activities.  There are three types of end-user roles for campus users in Archibus:

  • Coordinator: Department-level space manager.  Ability to update space information for assigned departments and access reports for all space information.
  • Strategist: Control Point-level oversight of space management.  Ability to update space information for assigned control point and access reports for all space information.
  • Report Reader: Read-only access to all space information and reports.

New User Access – Do you need access to Archibus, but don’t have it?  Here's what you need to do.

Archibus Training Materials – Whether you are new user or just need quick refresher, you can find a library of training materials, including job aids, here.

Space Management FAQs – A list of popular topics and questions from users can be found here.