UCSF Space Committee
UCSF Space Work Group
Faculty Space Review Committee
UCSF Space Committee
Charter for the UCSF Space Committee
Effective January 2020
Overview
Guided by Campus Administrative Policy 600-24, the UCSF Space Committee (committee) provides overall governance of space policies and procedures at UCSF and ensures that space related decision-making is aligned with University priorities. Currently, the purview of the committee does not include oversight of allocation of UCSF Health clinical and patient-facing space.
The committee is advised by the Space Work Group. To keep UCSF leadership informed, the committee will provide quarterly updates to the Chancellor’s Cabinet.
Role
The committee oversees the allocation of space to units reporting directly to the Chancellor, including leased space. Once space is allocated to the direct reports, they will determine space assignments for individual programs, research teams, or faculty members.
- The committee will be responsible for the following actions:
- Campus Space Policy (600-24) modifications, updates, and approval
- Strategic direction and space initiatives development
- Space reallocation criteria development and request approval
- Leased space request/opportunity decisions and procedures
- Committee decision communication
- Action item delegation
- Oversight of space utilization metrics based on most recent Research and Administration Space
Policy Recommendations
Through effective information sharing among the group, individual members will be responsible for communicating with their own constituencies about space-related activities across UCSF.
Operating Principles
The committee will work according to these principles:
- Discussions are focused, concise, open-minded, and inclusive - all views will be considered in making a decision.
- Should the members be unable to reach a consensus during the decision-making process, the EVCP co-chair will have the final decision making authority.
- Decisions will be based on fairness, consistency, transparency, economic sustainability, and strategic prioritization.
Membership
- Executive Vice Chancellor and Provost (co-chair)
- Senior Vice Chancellor, Finance and Administration (co-chair)
- Dean, School of Dentistry
- Dean, School of Medicine
- Dean, School of Nursing
- Dean, School of Pharmacy
- Vice Chancellor of Research
- Senior Associate Vice Chancellor and Vice President, Real Estate
- Academic Senate Committee on Space Chair
- Faculty Space Review Committee Chair
- Vice Dean, Space, School of Medicine
- Associate EVCP
- Assistant Vice Chancellor, Campus Planning
Membership of the committee may be changed by the designated co-chairs as needed.
Logistics and protocol
- The committee is scheduled to meet monthly.
- Major decisions and actions for consideration will be circulated to members within five working days of each meeting.
- Committee discussions, decisions, and actions will be communicated by the individual member to their counterpart on the Space Work Group and other relevant stakeholders and control points.
2023-2024 UCSF Space Committee Membership
Co-Chair: Catherine Lucey, Executive Vice Chancellor and Provost
Co-Chair: Erin Gore, Senior Vice Chancellor, Finance and Administration
DEAN MICHAEL REDDY |
School of Dentistry |
DEAN TALMADGE KING |
School of Medicine |
DEAN CATHERINE GILLISS |
School of Nursing |
DEAN KATHY GIACOMINI |
School of Pharmacy |
VICE CHANCELLOR HAL COLARD |
Office of Research |
SENIOR ASSOCIATE VICE CHANCELLOR/VP BRIAN NEWMAN |
UCSF Real Estate |
ACADEMIC SENATE COMMITTEE ON SPACE CHAIR BRIAN GRAHAM |
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FACULTY SPACE REVIEW COMMITTEE CHAIR ROBERT BLELLOCH | |
VICE DEAN BRUCE WINTROUB (emeritus) |
School of Medicine |
ASSOCIATE EVCP JANHAVI BONVILLE |
Executive Vice Chancellor and Provost |
ASSISTANT VICE CHANCELLOR ALICIA MURASAKI |
UCSF Real Estate |
UCSF Space Work Group
Charter for the UCSF Space Work Group
Effective January 2020
Overview
The UCSF Space Work Group (work group) consists of staff from across UCSF whose principal role is addressing challenges associated with tactical space allocation. Using metrics and criteria approved by the Space Committee, the work group reviews the utilization of space and makes recommendations to the Space Committee.
Role
The role of the work group is to investigate and create solutions for space allocation requests via the UCSF space management system, Archibus.
The work group will present recommendations to the Space Committee on the following topics:
- Allocation of released space
- Space reallocation from one school, program, or department to another
- Strategic direction and space initiatives
- Resolutions to conflicting space requests
- Requests and opportunities for leased space
- A unified set of space policies and guiding principles
Approved solutions are communicated back to the work group for implementation.
In addition, through effective internal work group communication and collaboration, individual members will communicate decisions and actions to their respective constituencies and other key stakeholders. This includes the flow of information to and from requesters within their unit.
Operating Principles
The work group will be guided by these principles:
- Discussions are to be thoughtful, creative, and inclusive – all ideas will be considered in the decision and recommendation-making processes.
- Members are expected to come to meetings prepared. This entails bringing problems, possible solutions, and information to the group related to assigned action items from the previous meeting. This is critical to maintaining momentum towards developing resolutions or confirming a final recommendation for the Space Committee.
Logistics and Protocol
- The work group will meet for 50-minutes on a bi-weekly or weekly basis.
- The Space & Capital Planning members shall be responsible for updating and distributing the agenda and related materials a minimum of two working days in advance of a meeting.
- Presentations shall be concise with an emphasis on photos, maps, videos, and other media that can convey the space issue to its highest level, enabling work group members to effectively participate in discussions despite lack of prior familiarity with the space in question.
- Quarterly reports will be provided to the Space Committee.
- An annual report will also be submitted the Space Committee for its distribution to or discussion with other UCSF stakeholders. The report will incorporate a three-year data trend analysis.
Membership
The work group shall comprise representatives from each Space Committee member’s functional area and strategic focus who have direct knowledge and responsibility for space planning.
The following list represents a diverse cross section of staff with past or current direct knowledge and responsibility for space planning. At the discretion of the Chair, new members will be added to the work group as needed.
2023 UCSF Space Work Group Membership
Cara Fladd (Chair) |
UCSF Real Estate - Campus Planning |
Andrew Bird |
UCSF Real Estate - Health Design & Construction |
Cecilia Chang | School of Nursing |
Neha Diggikar | UCSF Real Estate - Campus Planning |
Douglas Dresnek | Environmental Health and Safety |
Tracy Dudman |
UCSF Real Estate - Campus Planning |
Clarice Estrada |
Executive Vice Chancellor & Provost (EVCP) |
Dr. Mark Kirkland |
School of Dentistry |
Bruce Lanyon |
UCSF Real Estate - Real Estate Services |
Rita Ogden |
UCSF Health |
Sharon Priest |
UCSF Real Estate - Campus Planning |
Jerome Sak |
Budget and Resource Management |
Kyle Smith |
UCSF Real Estate - Business Intelligence |
Shauna Strong |
Financial and Administrative Services (FAS) |
John Watkins | UCSF Real Estate - Campus Design & Construction |
Karin Wong |
School of Medicine |
Alesia Woods |
School of Pharmacy |
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Advisory Members |
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Janhavi Bonville |
Executive Vice Chancellor and Provost |
Alicia Murasaki |
Real Estate – Campus Planning |
Faculty Space Review Committee
Overview
The Faculty Space Review Committee (FSRC) was created in 2021 to improve UCSF’s space management practices. It collects and analyzes occupancy and financial data and reports on qualitative and quantitative metrics to assess wet lab utilization, with the goals of maximizing utilization of space while promoting faculty productivity, building cooperative, energetic neighborhoods, ensuring diversity, equity and inclusion, and enabling faculty recruitment and retention. The FSRC reports and makes recommendations to the UCSF Space Committee.
Membership
Robert Blelloch, MD, PhD (Chair) | School of Medicine, Urology |
Joseph Costello, PhD | School of Medicine, Neurological Surgery |
Hani Goodarzi, PhD | School of Medicine, Biochemistry & Biophysics |
Sunita Ho, MS, PhD | School of Dentistry, Preventative and Restorative Dental Sciences |
Ian Seiple, PhD | School of Medicine, Cardiovascular Research Institute |
Elaine Ku, MD, MAS | School of Medicine, Dept of Medicine, Nephrology |
Rushika Perera, PhD | School of Medicine, Anatomy |
Sam Pleasure, MD, PhD | School of Medicine, Neurology |
Jason Sello, PhD | School of Pharmacy, Pharmaceutical Chemistry |
Yin Shen, PhD | School of Medicine, Neurology |
Dean Sheppard, MD | School of Medicine, Dept of Medicine |
Catherine Smith, MD | School of Medicine, Hematology/Oncology |
Valerie Weaver, PhD | School of Medicine, Surgery |